Double You Group Presents

The AI Workflow Cheat Sheet

Three systems you can build today to attract customers, convert leads, and automate follow-ups — using AI tools you already have access to.

From the workshop: New AI Tools for Small BusinessGwinnett Entrepreneur CenterJuly 14, 2026
01

The Content System

Go from zero content to a full week of posts — planned, written, and scheduled.

ChatGPT Work

Open the ChatGPT Work desktop app and pull up your Instagram page in the built-in browser.

Ask ChatGPT to audit your last 10 posts — what's working, what's not, what's missing.

Link a local folder of your business images as a Project in ChatGPT Work.

Ask ChatGPT to create 5 posts using those images based on the audit — caption, CTA, and best time to post for each.

Save the format you like best as a Skill so you can reuse it every week.

Schedule this task to run every Monday at 9 AM — your content is planned before your week starts.

The Key Prompt
Using the images in this folder and the audit we just did, create 5 Instagram posts for this week. For each post: pick the best image, write a caption under 50 words in a warm confident tone, end with a CTA, and suggest the best day and time to post. Format as a table.
02

The Website System

Audit your site, research your competitors, and rebuild — all in one session.

Claude (Chrome Extension) + Claude Design

Install the Claude Chrome extension and navigate to your website.

Ask Claude to audit your site — messaging clarity, CTA placement, mobile experience, trust signals, page structure.

Go to Google and search your competitors' reviews. Focus on 3-star and below. Ask Claude to identify the top 5 customer pain points from those reviews.

Pull up a competitor's pricing page. Ask Claude to analyze their tiers and suggest a competitive 3-tier pricing structure for your business.

Take the audit findings, the customer pain points, and the pricing framework into Claude Design.

Ask Claude Design to build a new homepage that fixes every issue and incorporates the research.

The Key Prompt
Audit this website from a UX and conversion standpoint. Tell me the 5 biggest issues costing this business leads. Be specific — messaging clarity, CTA placement, mobile experience, trust signals, and page structure.
03

The Follow-Up System

Draft every reply and never miss a lead again — on autopilot.

ChatGPT Work (Gmail Plugin)

Open ChatGPT Work and connect the Gmail plugin.

Ask ChatGPT to scan your inbox for messages from potential leads or clients that need a reply.

Have it draft warm, professional responses for each one — include your booking link.

Review the drafts in Gmail and send.

Schedule this task to run every morning at 7 AM.

Check your scheduled tasks sidebar — your content system runs Mondays, your follow-up system runs daily. Your business is working before you are.

The Key Prompt
Look at my Gmail inbox. Find any messages from potential leads or clients that need a reply. For each one, draft a warm, professional response that acknowledges their inquiry and includes a link to book a call. Don't send — just draft.
Tools Mentioned

The Full Toolkit

Every tool mentioned in the workshop, plus 38 more.

ChatGPT Work
Content creation, admin automation, Gmail triage, scheduled tasks.
Claude
Website audits, research, competitor analysis, document review.
Claude Design
Rebuild websites and landing pages from AI-generated specs.
Fireflies
AI meeting transcription, summaries, and action items.
Tidio
AI chatbot for 24/7 website customer support.
Notion AI
Operations workspace, SOPs, project tracking.
Active Campaign
Email marketing with AI segmentation and lead scoring.
Canva
AI-powered design for social content and presentations.
Buffer
Social media scheduling with AI caption suggestions.
Keep Going

Want More?

AI Toolkit50 tools organized by business function.Get the Toolkit →Website Readiness ChecklistMake sure your site is doing its job.Get the Checklist →

DM me AUDIT on Instagram @wonakeeamos for a free website audit.